AI for small businesses: more time for customers, less office work. We build AI that takes office work off your hands.
Writing quotes, entering invoices, answering customer enquiries: in small businesses and for the self-employed, this work often ends up in the evening. AI Værk works with you from the first call to a solution in daily use. Your customer data stays under your control, on your own server if you prefer.
How we work with your business
AI audit for your business
We go through enquiries, quotes and bookkeeping with you and show where AI saves time.
Pricing and AI auditWorkshop for your team
You and your team practise on your own tasks to use ChatGPT, Copilot and other AI tools safely, and agree shared AI rules.
WorkshopsBuilding AI into your routines
We automate recurring work and connect AI to your inbox, your calendar and your accounting software.
SolutionsCustom software and operation
Where standard software falls short, we build an application for your business and take care of hosting and maintenance.
Custom developmentWhat AI costs your business
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AI audit
€500
Credited in full when you implement with AI Værk
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Small application
from €2,000
Such as a chatbot for your website or for internal knowledge
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AI work step
around €3,000 to €5,000
Such as automated invoice entry
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Larger project
from around €10,000
Several workflows or your own software
All prices exclude VAT. The initial call is free. If the audit finds no useful AI application, the fee is waived; expenses agreed in advance remain payable.
Where AI saves your business time
Turn enquiries into quotes
The software picks out service, quantity and date from a customer enquiry and drafts the quote from your price list.
Enter incoming invoices
The software recognises invoices in your inbox, reads supplier, date and amount and files them in your accounting software.
Keep track of payments
The software matches open invoices against incoming payments and drafts a friendly reminder when a payment is overdue.
From customer enquiry to finished quote
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01
Read the enquiry
A customer orders 20 units by email, and the attached form says 30. The software reads both.
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02
Spot the mismatch
It notices the two quantities and drafts a short question to the customer before anyone prices the job.
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03
Prepare the quote
Once the customer replies, the software creates the quote from your price list in your invoicing software. You check it and send it.
Customer data stays where you decide.
You decide where the software runs, and we set it up exactly that way.
- The software processes only what a task needs, as the GDPR requires.
- A data processing agreement under the GDPR, signed before the software sees real data.
- Your data is never used to train AI models.
- Every access is logged. You see who opened what, and when.
AI for your industry
Dedicated pages show how AI helps in these industries.
Law firms
Get incoming post to the right case file and prepare standard letters.
Learn moreAccounting and tax practices
Sort receipts, check tax assessments and request missing documents from clients.
Learn moreMedical practices
Prepare repeat prescriptions and file results and doctors’ letters under the right patient.
Learn moreTrades and construction
Prepare site reports and variations from photos and notes instead of catching up in the evening.
Learn moreWorking with you in your region
We work with businesses in Berlin, Hamburg, Brandenburg and Schleswig-Holstein. The regional pages (in German) show examples and contacts; we agree with you whether to work on site or online.
Questions before getting started
Can we use AI with customer data?
Yes, within the GDPR. Before we start, we sign a data processing agreement. If the software and the AI model run on a server at your business, the data stays on your premises.
Does it work with Microsoft 365 and our accounting software?
In most cases, yes. Microsoft 365, Google Workspace and accounting software such as Xero, QuickBooks, sevDesk or Lexware Office offer interfaces through which we pass invoices, appointments and quotes directly. We work out the right route for your software in the AI audit.
What does getting started cost?
The initial call is free. The AI audit costs €500 and is credited in full when you implement with AI Værk; small solutions start at around €2,000. Our proposal lists setup, licences, hosting and support separately.
Is AI worthwhile with only a few employees?
Often even more so, because a small team carries all the office work. In the AI audit we do the maths with your own figures. If it does not pay off, we tell you plainly.
Who supports us?
We handle consulting and training as well as development and operation. It works without an IT department of your own. We come to you in Berlin, Hamburg, Brandenburg and Schleswig-Holstein or work online.
Where does your business lose the most time?
In the free initial call, tell us which office bottleneck holds you up every week. We will show you where AI helps, what it costs and how it works with your software.