Every award, every instalment and every report on the use of funds in one overview. Awards matched with payments, every due date in view.
Before every meeting, your office and your finance team compare spreadsheets: which instalment has been paid, which report is missing? The software matches booked payments to the funded project, calculates outstanding amounts by fixed rules and reminds you of instalments and reports. The data stays under your control, on a server in your foundation if you prefer.
FoundationsGrant management Page 3 of 10
How we set up your grant management
AI audit for your grant figures
We look at your spreadsheets, your accounts and the path of an instalment from award to payment. €500, credited in full when you go ahead with implementation.
AI consulting for foundationsOne overview, reconciled
Funded projects, instalments and reporting deadlines in one application, connected to your accounts. From around €2,000.
AI software for foundationsOperation and year-end
We host and maintain the application, set up each new funding year and carry outstanding instalments forward.
AI agency for foundationsOne instalment, two payments
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01
The award
Your board has awarded project F-31 a total of €12,000 in three instalments. The second instalment of €4,000 is due in May.
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02
The payment
Your finance team books €2,500 to the grantee. The software matches the payment to project F-31 and sees that the instalment is only partly paid.
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03
A clear position
The overview shows €1,500 outstanding. Office and finance team see the same figure, and your team releases the remaining payment as usual.
What the software takes on
Match payments
Payments booked in your accounts go to the right funded project, part payments and reversals included.
Remind you of instalments and reports
The software flags instalments that are due and requests reports on the use of funds from grantees in good time.
Calculate outstanding amounts
Awarded, paid, outstanding: the software calculates these by fixed rules we agree with you. The AI reads text; the sums are exact.
Connected to grant management and accounts
If you work with PROANDI, we take awards and payment requests from there. Payments come from your accounts through an interface, an export or an Excel list. Your accounts remain the source for every booked amount.
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Questions before you start
May we process grant data with AI?
Yes, with a data processing agreement under the GDPR, which we sign before we start. If the software and the AI model run on a server at your foundation, bank details and project data never leave your premises.
Can we bring over our Excel spreadsheets?
Yes. We check the structure and content of your spreadsheets and import them in one step. We clear up any unclear entries with your finance team beforehand.
What does grant management cost?
The initial call is free. Small solutions start at around €2,000. The AI audit costs €500 and is credited in full when you go ahead with implementation. Connections to your accounts or grant management system add to the scope.
Is it worth it with only a few grants?
With a few simple grants, a well-kept spreadsheet is often enough. Your own solution pays off when several people work on it and you reconcile with your accounts regularly. In the AI audit we work with your figures.
How much time does reconciling with your accounts take?
Tell us in a free initial call how you track awards and instalments today. We show you what the overview looks like for your foundation, what it costs and how it works with your accounts.