Awards, instalments and remaining funds, all up to date. Grant management for foundations, reconciled with your accounts.

Before every meeting, the programme team and finance reconcile their spreadsheets. Which instalment has been paid, which award was changed? We build a shared overview whose figures come from posted and approved transactions.

Book a free first call All foundation solutions

Grant figures follow fixed rules

For every funded project we keep requested, awarded and paid amounts separate. When an award changes, the system records the date and the person responsible. It calculates remaining funds by rules we agree with you; no language model estimates amounts here.

Application portal for foundations Project reporting for foundations

From grant record to meeting report

Create the grant record

You import checked details from the application or your existing list. A unique project reference links the award, correspondence, instalments and reports.
Check and post transactions

AI reads payment requests and proposes the amount, project and date. Your team checks the basis and the amount before anything is saved.
Report for the meeting

Filter by funding area, period or grantee. Open checks are marked so nobody mistakes provisional figures for final ones.

What we settle before we build

Testing
Duplicates, cancellations and later changes to awards are part of our tests from day one.
Reconciling
Before we migrate any data, we reconcile a sample with your accounts and agree which source leads and how repayments are recorded. Where your accounts lead today, they keep leading.
Running
We set access rights, backups and who handles discrepancies.

Scope and cost agreed before we start

The first call is free. The AI audit is fully credited if you implement with AI Værk; otherwise it costs €500.

If we find no economically worthwhile use, the fee is waived; only agreed expenses remain.

Pricing and audit terms Private AI and hosting options Assess costs and value

free: first call
€500: AI audit, credited if you implement

Questions from foundation offices

Can we bring over our Excel data?

First we check the structure, quality and export options of your spreadsheets. If there is no interface, a controlled import can be enough; unclear entries are resolved together beforehand.

Does the AI trigger payments?

No. It prepares the details. Your team approves payments under your existing procedures.

Is a custom solution worth it for just a few grants?

For a few simple grants, a well-kept spreadsheet is often enough. A custom solution pays off when several people work on it and you reconcile with finance regularly.