Every member with their shares and payments in one view. We set up your share register and move your lists across.
Applications to join, resignations, changes of address and payments for member shares often live in several Excel lists. The software reads the letters, matches each payment to the right member and calculates share balances by the rules in your statutes. Member data stays under your control, on a server in your office if you prefer.
CooperativesMembers and shares Page 2 of 10
How we put your member management in place
Review records and rules
We go through your member lists, bank statements and the rules in your statutes and show what the software can take on. AI audit €500, credited in full when you go ahead.
AI consulting for cooperativesSet up the system
We bring members, shares and payments into one system, clear out duplicate entries and connect your bank statements. From around €2,000.
AI software for cooperativesHosting and maintenance
We host the system, keep it up to date and set up access for new board members. Hosting and maintenance are listed separately in our proposal.
AI agency for cooperativesWhat the software takes on
Match payments
The software reads the bank statement, matches every payment for member shares to the right member and spots part payments. Your team sees payments without a clear reference in a list.
Record correspondence
The software reads applications to join, resignations and changes of address and updates the member record. Your team confirms new bank details before they are saved.
Calculate share balances
The software calculates shares and amounts outstanding by the rules in your statutes. For every balance you see the payment or resolution behind it.
From a part payment to the correct share balance
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01
Spot the payment
Member 184 has subscribed to shares worth €500. The bank statement shows €300 arriving with their membership number as the reference.
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02
Record what is still due
The software assigns the €300 to the member and keeps €200 as outstanding. The share only shows as paid once the rest arrives.
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03
Remind and answer
It drafts a reminder about the €200 outstanding, and your team sends it. When the member calls, your office sees the payment, the balance and the bank entry in one view.
Connected to your membership system
If your housing cooperative works with Wodis Yuneo, we use its member administration and add the link to bank statements and inbox. Energy and community cooperatives working from Excel lists get a system of their own.
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Questions about member management
Can we use AI with member data?
Yes, for a defined purpose and with a data processing agreement under the GDPR. If the software and the AI model run in your office or on a dedicated server in Germany, the data stays there.
Does the AI calculate shares and dividends?
The software does, by fixed rules from your statutes and resolutions. The AI reads letters and writes drafts, and your board approves every payout.
Does it work with Wodis Yuneo?
We start with what Wodis Yuneo already does in your setup and pass data across through an interface or import. Where that is not available, your team moves it across from a work list with one click.
What does member management with AI cost?
The initial call is free, and the AI audit costs €500, credited in full towards implementation. Automatic payment matching starts at around €2,000, with hosting and maintenance listed separately.
How do you keep track of members and shares today?
In the free initial call, tell us where your lists drift apart. We will show you how the software matches payments, what it costs and how it works with your accounts.