Keep members, shares and payments traceable. Member and share administration
When contacts, cooperative shares and payments sit in separate files, every enquiry starts with reconciling them. We bring them together in one member and share administration where every change stays traceable.
Sort out the data first, then migrate.
Before the move we reconcile member numbers, share balances and outstanding payments, and resolve duplicates and contradictions, so old errors do not slip unnoticed into the new system. Your cooperative sets the rules for leaving, repayment and dividends.
What the solution can do
Capture correspondence
AI extracts details from applications, resignations and address changes. Before anything is saved, the office checks the match, especially for new bank details.
Reconcile payments
The system matches incoming payments to the right member by amount and reference. Partial and unclear payments go on a review list; nothing is posted before approval.
Calculate shares
The system calculates shares and paid-in balances by fixed rules. Every balance can be traced back to the document or resolution it rests on.
How a project runs
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01
Define the scope
We walk through a typical case and its exceptions with you. That settles data, responsibilities and acceptance criteria.
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02
Agree the offer
You get a binding offer, with a cost ceiling for open-ended projects. New requests are priced before we build them.
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03
Introduce and operate
Your team tests on its own cases. Data migration, training and support are agreed as needed.
Which data can go where?
Together we decide which data the application may read, who sees it and how long it is kept.
It can run locally or on dedicated servers, with cloud AI only for content you approve.
What it costs
The first call is free. The AI audit is fully credited if you implement with AI Værk; otherwise it costs €500.
Small, clearly defined applications start at €2,000, not a package price for everything on this page. Hardware, licences, hosting and support may come on top.
- free
- the first call
- €500
- AI audit, credited on implementation
- from €2,000
- small, clearly defined application
Questions about this project
Does a language model calculate the dividend?
No. The system calculates amounts and the dividend by rules your cooperative sets; AI only prepares documents. Your office checks every payout as before.
Can our existing systems stay?
We check that first, including your software's interfaces. We only connect what is technically possible and worth it, and decide which system holds the data and who approves changes.
Which workflow would you like to simplify?
Briefly describe the task, the software involved and the most common questions. We do not need confidential original documents for the free first call.