One booking schedule for halls, pitches and rooms that every section can see. Requests from email and forms land in one shared schedule.
Swapping hall times, booking the clubhouse for a party, reserving the club minibus: today this usually runs through one person and one spreadsheet. In the shared schedule every section sees the free slots, and the hall manager still decides on every booking. Only the people responsible for the halls see contact details.
AssociationsVenue scheduling Page 4 of 10
How your association gets one shared schedule
AI audit for your bookings
We look at your schedule, the hall times the council gives you and the ways requests reach you today. €500, credited in full when you go ahead with implementation.
AI consulting for associationsSet up the schedule
We take over your current plan, add halls, pitches, rooms and the minibus, and set up automatic entry of requests. Small software for associations from €500, with a discount for non-profit associations depending on the project.
AI software for associationsRunning it every season
We look after hosting and maintenance, help with the new hall times at the start of each season and show new hall managers how it works.
AI agency for associationsWhat the software does for you
Enter requests
When someone writes “the small hall on Saturday week, 2 to 4 pm”, the software enters date, venue and group into the schedule as a request.
Spot double bookings
If a request clashes with an existing booking, the software shows it straight away and suggests free slots.
Show the schedule to everyone
Every section sees its own times and the free gaps. Whether the small hall is free on Friday evening, the software answers straight from the schedule.
From hall request to confirmed booking
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01
A request arrives
The youth coach writes: “Can we have the small hall on Saturday from 2 to 4 pm?” The software enters the request with date, venue and group.
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02
Spot the clash
The table tennis tournament is already booked there. The software flags the clash and finds two free slots: Saturday from 4 pm and Sunday morning.
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03
Confirm
The hall manager picks Sunday morning and confirms with one click. The coach receives the confirmation, and the schedule shows the new slot to everyone.
Connected to your club software
campai already covers bookings for courses, events and pitches. We set them up with you and add what is missing, such as entering requests from emails. We bring the council’s hall times into your schedule so every section can see them.
Product names mentioned are trademarks of their respective owners. Mentioning them implies no partnership with the vendors and no endorsement by them.
Questions about venue scheduling
We use council sports halls. Does that still work?
Yes. You enter the times the council has allocated to your association and share them out between sections and groups. If your council’s booking system offers an interface, we look at taking the times over directly.
Can we use our members’ data for this?
Yes, with a data processing agreement under the GDPR. The shared schedule shows group, venue and time, and only the people responsible for the halls see contact details. Your data is never used to train AI models.
Does it work with campai or easyVerein?
Yes. If your club software offers bookings or an import route, we use it. Otherwise the schedule runs as a small application of its own that knows your sections and groups.
What does digital venue scheduling cost?
The initial call is free. Small software for associations starts at €500, and depending on the project we offer non-profit associations a discount. The AI audit costs €500 and is credited in full when you go ahead. Hosting and support are listed separately in the proposal.
How does your association share out halls and pitches today?
In the free initial call, tell us how requests reach you and who confirms them. We will show you what a shared schedule looks like, what it costs and how it works with your club software.