AI for your cooperative: less administration, more time for your members. We build AI that takes admin off your office.
Applications to join, payments for member shares, damage reports, invitations to the general meeting: administration takes up a lot of time in every housing, energy or community cooperative. AI Værk works with you from the first call to a solution in daily use. Member data stays under your control, on a server in your office if you prefer.
CooperativesOverview Page 1 of 10
How we work with your cooperative
AI audit for your cooperative
We look at applications to join, member enquiries and the work around the general meeting and show where AI genuinely takes work off your office. €500, credited in full when you go ahead with implementation.
AI consulting for cooperativesWorkshop for your team
Office staff, the board and the supervisory board learn, on their own tasks, to use AI safely with member data. A good place to start, even without new software.
AI workshop for cooperativesBuilding AI into your routines
We automate recurring work and connect AI to your membership system, your inbox and your accounts. Small solutions from around €2,000.
AI software for cooperativesCustom software and operation
Where standard software falls short, we build an application for your cooperative, such as a member portal, and take care of hosting and maintenance.
AI agency for cooperativesWhere AI saves your cooperative time
Applications without retyping
The software reads the application to join, flags missing details and adds the new member with their shares to your membership system. Your team confirms the admission.
Match payments
The software compares incoming payments on the bank statement with the shares subscribed and matches each one to the right member. Your team sees payments without a clear reference in a list.
Answer member questions faster
Replies to questions about dividends, leaving the cooperative or damage reports are drafted from your statutes and circulars. Your team checks them and sends them off.
Topics for your cooperative
Membership and share management
Members, member shares and payments in one system instead of separate Excel lists.
Find out more 02Member portal for cooperatives
Members find the statutes, circulars and the status of their enquiry themselves.
Find out more 03Prepare the general meeting digitally
Invitations, registrations and proxies for the general or delegates’ meeting from the current member list.
Find out more 04Damage reports for housing cooperatives
Members report damage with a photo; your office sees who is handling it.
Find out more 05Online applications to join cooperatives
Application to join online, review by your office, transfer to the member list once membership is approved.
Find out moreFrom application to new member
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01
Read the application
A signed application to join arrives as a scan by email, subscribing to three member shares. The software reads the name, address, date of birth and number of shares.
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02
Find the gaps
It checks the details against your member list, finds no duplicate entry and flags that page 2, with the signature, is missing from the scan.
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03
Ask and add
The software drafts a short request to the applicant, and your team sends it. Once the complete form is in and admission is approved, it adds the new member with three shares to your membership system.
Member data stays where you decide.
Your members trust you with their address, bank details and shares. So you decide where the software runs, and we set it up exactly that way.
- Data protection under the GDPR: we process member data only for the agreed purpose and only for as long as you decide.
- A data processing agreement under the GDPR, signed before the software sees real data.
- Your data is never used to train AI models.
- Every access is logged. You see who opened what, and when.
Connected to your membership system
If your housing cooperative works with Wodis Yuneo, we start with what the system already does and pass data across through an interface or import. If your energy or community cooperative keeps its members in its own system or in Excel, we connect that to your inbox and accounts in the same way.
Product names mentioned are trademarks of their respective owners. Mentioning them implies no partnership with the vendors and no endorsement by them.
Questions before getting started
Can we use AI with member data?
Yes, when the processing has a clear purpose and a legal basis and a data processing agreement under the GDPR is in place. We put this in writing before we start. If the software and the AI model run on a server in your office or on a dedicated server in Germany, the data stays where you decide.
Does it work with Wodis Yuneo?
We start with what Wodis Yuneo already does in your setup. Where the system offers an interface or an import route, we pass data straight to it; otherwise your team moves it across from a work list with one click. We check other membership systems and Excel lists in the same way.
What does getting started cost?
The initial call is free. If the task is already clear, we move straight to a proposal. If a closer assessment is needed, the AI audit costs €500, fully credited towards implementation with AI Værk. Small solutions start at around €2,000. If we find no useful AI application, the audit fee is waived; previously agreed expenses remain payable. Our proposal lists setup, licences, hosting and support separately.
Is it worthwhile for a small cooperative?
Often even more so, because a few people, often volunteers, carry a lot of administration. In the AI audit we do the maths with your own figures. If it does not pay off, we tell you plainly.
Who supports implementation?
We handle consulting, design and training as well as development, integration and ongoing operation. We are happy to work with your internal IT team or IT service provider.
Where does your cooperative lose the most time?
In the free initial call, tell us what holds your office up every day. We will show you where AI helps, what it costs and how it works with your membership system.