Every repair report with a photo, the right flat and a named person. We build the repair reporting form for your members.
A cold radiator, a sticking flat door, a water stain on the ceiling: reports arrive by phone, email or a note through the door and often need a follow-up question. The form asks for building, flat and a photo up front, the software suggests the trade, and your office sees who is handling each case. Reports and photos stay on a server you choose.
CooperativesDamage reports Page 6 of 10
How we set up your repair reports
Review how reports arrive
We look at how reports reach you today, who passes them on and how you instruct contractors. AI audit €500, credited in full when you go ahead.
AI consulting for cooperativesBuild the reporting form
We build the form, the link to building and flat and the handover to your contractors. From around €2,000.
AI software for cooperativesRun the form
We host the form, keep trades and contractors up to date as you specify and maintain the software.
AI agency for cooperativesWhat the software takes on
Take complete reports
The form asks for building, flat, room and a short description, and members upload photos straight from their phone. Your team adds phoned-in reports to the same list.
Suggest the trade
From the text and photo the software recognises whether it is plumbing, heating or electrics and suggests the right contractor. Your team sets urgency and places the order.
Report back
The member sees how far their report has got. The contractor receives the address, description and photos and reports back when the job is done.
From a damp window to a work order
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01
Report with photos
Member 184 reports damp on the kitchen window and uploads two photos. They have two flats with you, and the report names neither.
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02
Pin down the flat
The software spots the gap and asks: North building, flat 2, or South building, flat 7? The member taps the answer.
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03
Place the order
The software suggests your window contractor, and your team confirms the order. The contractor receives the address, description and photos; the member sees the status “ordered”.
Connected to your housing management system
If your housing cooperative works with Wodis Yuneo, we start with what the system already does in your setup and pass reports across through an interface or import. Otherwise your team moves them across from a work list with one click.
Product names mentioned are trademarks of their respective owners. Mentioning them implies no partnership with the vendors and no endorsement by them.
Questions about repair reports
Can photos from inside a flat go into the software?
Yes, when they serve only to deal with the repair and a data processing agreement under the GDPR is in place. You decide how long photos are kept.
What happens in an emergency?
A burst pipe or a smell of gas belongs on the phone. The form shows your emergency number at the very top, and that route works independently of the software.
Do members need an app?
A browser form is enough and works on phones and computers. Anyone who prefers to call keeps calling, and your team enters the report.
What does a reporting form with AI cost?
The initial call is free, and the AI audit costs €500, credited in full towards implementation. A reporting form that links each report to the right flat starts at around €2,000.
How do repair reports reach you today?
In the free initial call, tell us how reports come in and who passes them on. We will show you how the form works, what it costs and how it works with your housing management system.