AI agency for associations: your software keeps running after the board changes. Custom applications for €3,000 to €5,000, hosted and maintained.
When the technology depends on a single member, every board election becomes a risk. We build, run and document your association’s software so that a new board can take over from day one. Member data stays where you decide, on a dedicated server in Germany if you prefer.
AssociationsAI agency Page 10 of 10
What we take on for your association
Build custom software
Where your club software falls short, we build the missing application, such as a venue schedule or a registration system with a waiting list.
Hosting and maintenance
The software runs on a dedicated server in Germany or with a cloud AI in the EU. We handle updates, backups and fixes.
Handover when the board changes
Access is tied to the role: after the election the new officers get their access and the old accounts close. A short guide and a briefing are included.
How it works
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01
Clarify and quote
In a free initial call we clarify the task. You receive a binding proposal that lists development, hosting and support separately.
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02
Build and transfer
We build the application, transfer your Excel lists and test everything with your board and office before it goes live.
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03
Run and hand over
We keep the software up to date. When a new treasurer is elected, we set up her access, close the old one and show her how everything works.
What comes next
Start with an AI audit
We check whether custom software is needed or your club software is enough. €500, credited when you implement.
AI consulting for associationsA small solution first
Often a connection between club software, inbox and forms is enough. Small software for associations from €500.
AI software for associationsBrief the team
In the workshop, board members and volunteers learn to use the new software and AI safely.
AI workshop for associationsQuestions about an AI agency for associations
What happens when our board changes?
The new officers receive personal access for their role, and the old accounts close. With documentation and a briefing they find their way quickly, and your contact at AI Værk stays the same.
Are we tied in for the long term?
You decide after each step whether to continue. We set the term and cost of support in the proposal beforehand.
What does working with you cost?
The initial call is free. Custom development is possible within €3,000 to €5,000, and small software for associations starts at €500. Hosting and support are listed separately in the proposal, and depending on the project we can offer non-profit associations a discount.
Who looks after your technology after the next election?
Tell us in a free initial call which software your association uses and who looks after it today. We will show you what we can take on, what it costs and how the handover works.