New members apply online, and your office simply confirms the admission. We build the application form for your website.
Applications to join arrive on paper, as scans or by email, and your team types up names, IBANs and shares. The online form checks the details as people fill it in, the software reads paper applications, and once admission is approved the new member is in your list. Application data is stored on a server you choose.
CooperativesOnline membership Page 3 of 10
How we take your applications online
Map the route to membership
We go through your application form, your statutes and every step up to admission and show which ones the form can take on. AI audit €500, credited in full when you go ahead.
AI consulting for cooperativesBuild the form
We build the form for your website, the checks on each application and the transfer to your member list. From around €2,000.
AI software for cooperativesRun the form
We host the form and the application data, adjust both when your statutes or share amount change, and keep the software up to date.
AI agency for cooperativesWhat the software takes on
Check details while people type
The form checks required fields, IBAN and date of birth straight away. It records the number of member shares and the SEPA direct debit mandate exactly as you specify.
Read paper applications
When an application arrives by post or as a scan, the software reads the name, address and shares and flags anything missing.
Add members once admitted
Once admission is approved, the software adds the member with their shares to your member list and prepares the confirmation of membership.
From the form to a new member
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01
An application on Sunday evening
A prospective member fills in the form on your website and subscribes to two shares. Her IBAN has two digits swapped, and the form flags it at once.
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02
Check against your list
On Monday the software compares the application with your member list: she has been a member before. Your team sees the note right next to the application.
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03
Admit
Once admission is approved, the software adds her with two shares and a new membership number and drafts the confirmation with payment details. Your team sends it.
Questions about online applications
Can we collect application data online?
Yes. The form asks only for what your application requires, sends it encrypted, and we sign a data processing agreement under the GDPR before we start.
Is an online form enough to join?
The form an application must take is set by cooperative law and your statutes; your audit association can confirm what applies to you. If a signature is required, the form produces the completed application as a PDF for signing.
Can people still apply on paper?
Yes. The software reads paper applications, and they go through the same checks as those from the form.
What does an online application process cost?
The initial call is free, and the AI audit costs €500, credited in full towards implementation. An application form with transfer to your member list starts at around €2,000, with hosting and maintenance listed separately.
How do new members reach you today?
Show us your application form in the free initial call. We will show you what the online form could look like, what it costs and how it works with your member list.