All registrations in one list, with free places and a waiting list. Forms, emails and paper sign-ups land in one list.
Registrations arrive on paper slips, by email and in messaging apps, and only while typing them up does anyone notice the course is already full. The registration system counts places, keeps the waiting list and confirms every sign-up. Only the leaders who need them see emergency contacts and health information.
AssociationsSign-up system Page 5 of 10
How your association gets a registration system
AI audit for your registrations
We look at how registrations for courses and camps reach you today and show which steps the software takes over. €500, credited in full when you go ahead with implementation.
AI consulting for associationsSet up registration
We build the form, place counting and waiting list for your first event, such as the swimming course or the summer camp. Small software for associations from €500, with a discount for non-profit associations depending on the project.
AI software for associationsRunning it and adding events
We look after hosting and maintenance, help set up new courses and camps, and show new youth leaders and course leaders how it works.
AI agency for associationsWhat the software does for you
File emailed sign-ups
From an email the software takes name, age, course and contact details into the registration list and asks for anything missing.
Keep places and the waiting list
It counts free places under your rules, puts later sign-ups on the waiting list and moves the next person up when someone cancels.
Lists for leaders
Every course leader sees their participants. The software sends confirmations and the packing list before camp.
From email to a confirmed place
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01
Sign-up by email
A mother signs her two children up for the swimming course by email. The software reads their names, ages and her phone number.
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02
Check places
It notices that one child is already registered through the form and counts them once. There is still a place free for the second child.
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03
Confirm
The course leader confirms with one click, and the family receives the confirmation with course times and the consent form to fill in.
Connected to your club software
campai already covers bookings for courses and events. We set them up with you and add what is missing, such as filing emailed sign-ups into the same list. Once your member list is connected, members automatically get the member price.
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Questions about the registration system
Can we process children’s and parents’ data with it?
Yes, with a data processing agreement under the GDPR. Only the leaders see emergency contacts and health information, the AI never sees them, and they are deleted after the agreed period.
Can parents still phone or hand in a paper slip?
Yes. Someone in the association enters phone and paper registrations, and the same places and the same waiting list apply to everyone.
Does it work with campai or easyVerein?
Yes. Where your club software offers course bookings or an import route, registrations go straight there. Otherwise the registration system runs on its own and knows your member list.
What does a registration system for associations cost?
To begin with, one event is often enough, such as the summer camp. The initial call is free. Small software for associations starts at €500, and depending on the project we offer non-profit associations a discount. The AI audit costs €500 and is credited in full when you go ahead. Hosting and support are listed separately in the proposal.
How do registrations reach you?
In the free initial call, tell us which courses, tournaments or camps you collect registrations for. We will show you what the registration system looks like, what it costs and how it works with your member list.