Registrations without the paper trail. A registration system for clubs that manages places and waiting lists itself.
Holiday camp, swimming course, club tournament or drama workshop: registrations arrive on paper slips, by email, by messenger and in passing. We build a registration system that collects everything in one list, counts the places and confirms each registration.
Where registrations get stuck today
The youth leader collects slips for the summer camp, the coach gets messages on their phone, and the office inbox fills with emails from parents who want to sign their child up for the beginners' course. At some point someone copies everything into a spreadsheet and finds the course was already full.
Then comes the follow-up: writing confirmations, collecting consent forms, phoning people on the waiting list. If the person keeping the list falls ill, nobody knows who is coming shortly before the start.
What changes for courses and camps
Today
Registrations on every channel
Slips, emails and messages end up with different people.
Counting places by hand
Only whoever has the latest list knows whether places are left.
Confirming and moving up
Every acceptance and cancellation means another message.
After
One inbox for everything
Online registrations and sorted emails sit in the same list.
Places count themselves
Once a course is full, new registrations go to the waiting list automatically.
Moving up without a phone chain
If someone cancels, the next person is notified.
What the software can take on
Sort emails
AI takes name, course and contact details from a registration email as a suggestion. The system only assigns a place once the details are complete and confirmed.
Places and waiting lists
You set capacity, eligibility, order and the deadline for accepting a place. Places are allocated by those rules, even when two families register in the same minute.
Lists for organisers
Each organiser sees the details of their group. Emergency contacts and health notes are visible only to the supervisors who need them, are deleted after the agreed period and are never processed by AI.
How we work
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01
Review the inboxes
We look at how registrations arrive today: slips, inboxes, messengers and the sections' spreadsheets.
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02
Pick the first event
Often the one that causes the most stress every year, such as the summer camp.
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03
Build and support
We build the software, import existing lists and introduce it to everyone who organises courses and camps.
Registrations, hall times and fees
A course needs a free hall, a camp needs a fee, and members often pay less than guests. If the registration system knows the membership list, nobody has to look up who is a member. Later it can work with the booking plan and fee collection, and you don't have to build that straight away.
Questions about event registration for clubs
Can non-members register too?
Yes, if you want them to. For each course you decide who may register, which details are required and whether members pay a different price from guests.
What about parents who prefer to call or hand in a slip?
They can keep doing so. Authorised people in the club enter phone and paper registrations, and all registrations share the same places and the same waiting list.
How quickly can a registration system for clubs be ready?
One type of event, such as courses or the summer camp, is often enough to start. We give you a timeline once we know the scope, data and access. Small software for associations starts at €500, non-profits can get a discount depending on the project, and the first call is free.
Where is participants' data stored?
We agree storage location, access rights and retention before we build, and we check providers' contract terms for whether your data may be used for AI training.
Show us your registration list.
Describe how registrations for courses, tournaments or camps arrive and who confirms places. In the first call, we assess whether one intake and a waiting list would reduce the work.