Grant applications that arrive complete, with one page per application for the board. We build an online application form for your funding programmes.
Applications arrive by email, the financing plan is missing and the revised version has the same file name as the old one. In the portal, the software flags missing documents before submission, keeps every version with its application and drafts document requests and summaries. Applicant data stays under your control, on a server in your foundation if you prefer.
FoundationsApplication portal Page 2 of 10
How we build your application portal
AI audit for your application intake
We look at how applications reach you today, which documents are often missing and how much time follow-up questions take. €500, credited in full when you go ahead with implementation.
AI consulting for foundationsA portal for your funding programmes
Form, required documents and deadlines for each programme, plus the AI pre-check. From around €2,000, depending on the number of programmes and connections.
AI software for foundationsHosting and upkeep
We run the portal, keep it up to date and adjust the forms whenever your funding guidelines change.
AI agency for foundationsWhat the software takes on
Check documents on submission
If the financing plan or the applicant’s constitution is missing, the applicant sees it before submitting. The software recognises attachments by their content, even under the wrong file name.
Draft document requests
If something is still missing after receipt, the software drafts the request. Your grants officer sends it with one click, and the reply lands with the same application.
Prepare the meeting brief
For the meeting, the software summarises each application on one page: project, amount, own contribution, fit with your funding purpose. Your board decides.
From application to meeting: one cost plan in two versions
-
01
The application arrives
A primary school’s parents’ association applies for €8,000 for a reading garden. The portal accepts the application, cost plan and constitution and confirms receipt.
-
02
A new version is recognised
Two weeks later the association uploads a revised cost plan, again as ‘Cost plan.pdf’. The software files it as version 2 of the same application and highlights the change: €1,200 more for raised beds.
-
03
The brief shows the current figures
The meeting brief shows the new total from version 2. Your grants officer sees both versions side by side and approves the brief.
Connected to your grant management system
If you already use PROANDI with its own applicant portal, we add the AI pre-check there instead of building a second portal. Where your grant management system offers an interface or an import route, we pass applications straight to it, otherwise through a work list.
Product names mentioned are trademarks of their respective owners. Mentioning them implies no partnership with the vendors and no endorsement by them.
Questions before you start
May we use AI to check applicant data?
Yes, with a data processing agreement under the GDPR, which we sign before we start. If the software and the AI model run on a server at your foundation, applications and bank details never leave your premises. Your data does not train AI models.
Does it work with PROANDI or our Excel list?
Yes. Where PROANDI or your grant management system offers an interface, we pass applications straight to it. If you work in Excel, the portal adds each application as a row.
What does an application portal cost?
The initial call is free. Small solutions start at around €2,000. The AI audit costs €500 and is credited in full when you go ahead with implementation. More funding programmes and connections increase the scope.
Is it worth it with only a few applications a year?
With a handful of applications, a good form without AI is often enough. The more applications per round, the more time the pre-check saves. In the AI audit we work with your figures.
How many applications does your office check per funding round?
Tell us in a free initial call how applications reach you today. We show you what a portal for them looks like, what it costs and how it works with your grant management system.