An up-to-date membership register for the committee, treasurer and club sections. Membership management for clubs: one register everyone keeps up to date.
Who is a member right now? In many clubs, only the person with the latest spreadsheet knows. Good membership management answers that question for everyone who is allowed to ask it.
Why the membership list takes so much time
New members sign up on a paper form, by email or with a word at training.
Someone types the details in, often weeks later. Address changes land in the office inbox, resignations on a note with the treasurer, and before every general meeting the reconciling starts.
Then there is data protection: a spreadsheet with names, addresses and bank details that circulates by email between committee members is a risk. And after every committee election, the hunt for the right version starts again. The fix is a single register that each office accesses with its own permissions. AI does the retyping.
What changes for the membership list
Today
Three versions of the list
Nobody knows for sure which one is right.
Typing by hand
Someone copies over every application.
Knowledge with one person
Whoever has the file is on holiday or has stepped down.
After
One list for everyone
Committee, treasurer and sections work from the same current data.
Applications without retyping
New members join online, and AI reads the paper forms.
Handover by login
Whoever takes over an office gets a login and finds everything in place.
What the software can take on
Read forms
Online applications arrive as a complete record; for scans and emails, AI fills in the fields and flags what is missing. A committee member checks for duplicates and confirms each entry.
Members keep their own details
Members change their address or phone number themselves through a secure login. A new bank account can require an extra confirmation.
Everyone sees what they need
Section leaders, treasurer and committee see what their office requires. When an office changes hands, the successor gets their own login and the old one is locked.
How we work
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01
Review
We look at your membership lists, application forms and inboxes. Afterwards it is clear where data arrives twice or not at all.
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02
Choose a starting point
We name the scope and price range for the start, often the membership list itself, sometimes fees or registrations.
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03
Build and support
We build the software, import your lists and introduce it to the committee and office.
Membership list, fees and more
Membership management is often the best place to start, because fees, direct debits and registrations all use the same data. Once the list is clean, you can extend step by step.
Questions about membership management for clubs
Can we bring our Excel list?
Yes. We import your lists, merge duplicate entries and go through the result with you before the new software goes live.
Isn't there ready-made membership software for clubs?
There is, and sometimes it fits well; then we tell you. We build where off-the-shelf products don't fit and Excel fills the gaps.
Where is our members' data stored?
Before we build, we agree storage, access, retention and what providers may do with the data, and check whether they may use it for AI training.
What does it cost?
That depends on what your club needs. Small software for associations starts at €500, and non-profits can get a discount depending on the project. After the free first call we give you a price range and, on request, check funding.
How do you maintain your membership list today?
Describe how you handle applications, changes and handovers between officeholders. In the first call, we assess whether shared membership management would help and which existing features could do the job.