Fewer lists between application and close. AI software for foundations: interfaces and implementation.
The same project number sits in three lists, awards are in the inbox and before every meeting someone rebuilds the overview. We connect the steps between spreadsheets, inbox and specialist software into one workflow.
First we check what your software can already do
Sometimes an interface, a better form or an extra view in your current system is enough. Custom development pays off where a recurring workflow would otherwise stay awkward and the benefit justifies running it.
Fixed rules and AI do different jobs
Clearly defined code
Calculates amounts, compares deadlines and checks permissions.
AI
Reads variously worded applications and emails, prepares drafts and finds information.
A person
Checks AI suggestions before they are used.
How the work can look
-
01
Define a data model
We decide which details belong to application, project, grantee and report, and which system leads for each. With a shared project reference nobody maintains data twice.
-
02
Build one workflow end to end
A first scope can run from incoming application to board paper. We also test missing attachments, duplicate applications, abandoned cases and access without permission.
-
03
Migrate data and go live
Before go-live, your team checks test imports and totals with us. We agree who owns the application and what happens on errors.
What we settle before we build
Your foundation must be able to get at its data, even if providers or systems change, so we settle export routes, documentation and credential handover.
The application runs on your own infrastructure or on dedicated servers with a hosting partner, with maintenance, backups, updates and support agreed to fit your office.
Assess value and feasibilityChoose a project partner and supportPractise AI as a teamPrivate AI and hosting options
Scope and cost agreed before we start
Small, clearly bounded applications can start from €2,000. We price by data preparation, interfaces, features and operation; the quote lists running costs separately.
Questions from foundation offices
Will you replace our entire foundation software?
Only if there are good reasons and you want it. First we check what can be connected to your existing system or added to it.
Can we get a complete portal for €2,000?
No. We price a portal with roles, data migration and several interfaces by its scope.
Can it be extended later?
We plan known next steps in. We assess every extension for value, data model and operation and quote it in advance.
Which step is missing between your systems?
Describe your source data, the programs involved and the result you want. From that we work out a sensible first scope.