Prepare invitations, registration and minutes together. Prepare cooperative meetings digitally
Before a general or representatives' meeting, addresses, registrations and proxies often have to be pulled together from several lists. We build a workflow for preparing the general meeting digitally, from the invitation to the draft minutes.
Preparing is not deciding.
Your articles and the responsible bodies set the rules for invitations, representation and minutes; we build them into the workflow.
Online voting is not included by default, and if you want it, we assess and agree it separately.
What the solution can do
Prepare invitations
The recipient list comes from the current member or representative records; delivery method, deadlines and wording follow your requirements. Nothing is sent before approval.
Combine registrations
The system matches replies and proxies to the right member, and your office decides unclear cases of representation. Attendance and voting rights are tracked separately.
Draft the minutes
AI drafts the minutes from the agenda and approved notes. The minute-taker checks resolutions and vote counts against the original records.
How a project runs
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01
Define the scope
We walk through a typical case and its exceptions with you. That settles data, responsibilities and acceptance criteria.
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02
Agree the offer
You get a binding offer, with a cost ceiling for open-ended projects. New requests are priced before we build them.
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03
Introduce and operate
Your team tests on its own cases. Data migration, training and support are agreed as needed.
Which data can go where?
Together we decide which data the application may read, who sees it and how long it is kept. It can run locally or on dedicated servers, with cloud AI only for content you approve.
What it costs
The first call is free. The AI audit is fully credited if you implement with AI Værk; otherwise it costs €500.
Small, clearly defined applications start at €2,000, not a package price for everything on this page. Hardware, licences, hosting and support may come on top.
- free
- the first call
- €500
- AI audit, credited on implementation
- from €2,000
- small, clearly defined application
Questions about this project
Do you also support representatives' meetings?
Yes. The workflow then keeps representative lists, substitutes and any other details you need. You decide who confirms entitlements.
Can our existing systems stay?
We check that first, including your software's interfaces. We only connect what is technically possible and worth it, and decide which system holds the data and who approves changes.
Which workflow would you like to simplify?
Briefly describe the task, the software involved and the most common questions. We do not need confidential original documents for the free first call.