Every project report requested on time and summarised for the board. Reports and attachments reach the right project on time.
An interim report arrives by email, the attachments sit behind a download link and the deadline was moved over the phone. The software reminds grantees of reports that are due, files every submission with the right project and summarises it for the meeting. The data stays under your control, on a server in your foundation if you prefer.
FoundationsProject reports Page 5 of 10
How we set up your reporting
AI audit for your reports
We look at which reports you request, how they arrive and how long reviewing them takes. €500, credited in full when you go ahead with implementation.
AI consulting for foundationsDeadlines, intake, summaries
Reminders, an upload page for grantees and summaries in your reporting format. From around €2,000.
AI software for foundationsOperation across funding years
We host and maintain the solution and update the report templates when your funding guidelines ask for new details.
AI agency for foundationsWhat the software takes on
Request reports in time
The software knows every project’s reporting deadlines and writes to the grantee in good time. Your team enters an extended deadline once.
File submissions
Report, photos and receipt list go to the right funded project, whether they come by email, upload or download link.
Summarise for the board
Each project gets one page: what has been achieved, what it cost, where it differs from the application. Your team checks the report on the use of funds; the board reads the page.
An interim report after an extended deadline
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01
Deadline moved
The grantee for project F-42 asks for five more days. Your grants officer enters 20 June as the new deadline, and the reminder follows it.
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02
The report arrives
On 18 June the interim report arrives by email, with the receipt list as a link. The software downloads the attachment, files everything under F-42 and marks the report as on time.
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03
A page for the meeting
It summarises the report: 60 per cent of the funds used, one workshop postponed. Your team checks the report, and the page goes into the meeting brief.
Connected to your grant management system
PROANDI already covers interim reports and reports on the use of funds. In that case we use them and add reminders and summaries. Where your grant management system offers an interface or an import route, we file reports straight there, otherwise through a work list.
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Questions before you start
May we analyse project reports with AI?
Yes, with a data processing agreement under the GDPR, which we sign before we start. If reports contain names or photos of participants, the software is best run on a server in your foundation. The data then never leaves your premises.
Does the AI check the report on the use of funds?
It shows where report, application and figures differ. Your team carries out the subject and financial review, and your board decides what follows.
What does it cost?
The initial call is free. Small solutions start at around €2,000. The AI audit costs €500 and is credited in full when you go ahead with implementation.
Can we keep our report templates?
Yes. We use your fields and templates, and the summary follows the structure your board is used to.
How many reports are waiting for your office right now?
Tell us in a free initial call how reports reach you today. We show you what the software takes on, what it costs and how it works with your grant management system.