Every decision and every current guideline found in seconds. An intranet with AI search across your drive, minutes and templates.
The funding decision sits in old minutes, the current guideline on the shared drive and its interpretation in a colleague’s head. The AI search answers questions from your own documents and shows the document and paragraph behind every answer. It runs on a server in your foundation if you prefer, and everyone sees only what they are allowed to see.
FoundationsIntranet and knowledge Page 6 of 10
How we build your intranet
AI audit for your documents
We look at where your statutes, guidelines and minutes are kept today and which questions your team asks most often. €500, credited in full when you go ahead with implementation.
AI consulting for foundationsIntranet with AI search
Order in your documents, one search across everything current and permissions by role. From around €2,000.
AI software for foundationsOperation and board changes
We host and maintain the intranet and set up new board members with the right permissions when the board changes.
AI agency for foundationsWhat the software takes on
Organise documents
The software reads in your shared drive and minutes, recognises versions of the same guideline and suggests which one is current. Your team confirms, and older versions move to the archive.
Answer questions
Questions such as ‘Up to what age do we award scholarships?’ get an answer with a quotation, the document and the date of the decision.
Permissions by role
Board, office staff and external reviewers each see their own documents. The search follows the same permissions.
The age limit in guideline R-7
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01
The question
An applicant asks whether her 27-year-old son can still receive a scholarship. Your grants officer asks the search for the age limit.
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02
The current version
The collection holds the old guideline R-7 with a limit of 25 and a decision from March raising it to 28. The search uses the decision.
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03
The answer with its source
The answer says 28, quotes the decision with its date and links to it. Your grants officer replies to the applicant the same day.
Questions before you start
Do confidential decisions stay internal?
Yes. The search runs on a server in your foundation or on a dedicated server in Germany, whichever you choose. Permissions by role also apply to the answers, and your data does not train AI models.
Does it work with our shared drive and old scans?
Yes. We connect a network drive, SharePoint or Nextcloud. Scanned minutes become searchable through text recognition first.
What does an intranet with AI search cost?
The initial call is free. Small solutions start at around €2,000. The AI audit costs €500 and is credited in full when you go ahead with implementation. A server in your foundation comes on top as hardware.
Is it worth it for a small office?
Especially there, where a few people carry a lot of knowledge and every change on the board or in the office can cost some of it. In the AI audit we work with your figures.
Which question does your team ask most often?
Tell us in a free initial call where your documents are kept today. We show you what the search looks like for your foundation, what it costs and which server it runs on.