One current member register for the board, treasurer and sections. AI reads membership forms, and your register stays current.
New members sign up on paper, by email and at training, and the current list often sits with one person. We bring everything into one register where each role works with its own login and the software prepares new applications. Member data stays under your control, on a dedicated server in Germany if you prefer.
AssociationsMembership management Page 2 of 10
How your association gets one shared member list
AI audit for your member list
We look at your lists, the ways members join and who has access, then show what your club software already does and where AI takes over the typing. €500, credited in full when you go ahead with implementation.
AI consulting for associationsSet up and connect the register
We bring in your spreadsheets, merge duplicate entries and set up automatic reading of membership forms. Small software for associations from €500, with a discount for non-profit associations depending on the project.
AI software for associationsRunning it and board changes
We look after hosting and maintenance. After an election we set up logins for the new office holders and show them how it works.
AI agency for associationsWhat the software does for you
Read membership forms
From a form, photo or email the software reads name, date of birth, address, fee group and IBAN and creates the entry. The board confirms with one click.
Apply changes
Members update their address and phone number themselves through their login. When a change arrives by email, the software matches it to the right member, even when two share a name.
One login per role
Treasurer, section heads and board see the details their role needs. After an election the successor gets their own login and the old one ends.
From change of address to the right record
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01
A message arrives
Alex Meyer writes: “We have moved, from March we live at 7 Harbour Lane.” The register holds two members with that name.
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02
Find the right member
The software compares sender address, old address and year of birth, finds the right member and shows the new address next to the old one.
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03
Update and confirm
The membership secretary confirms with one click. The new address is in the register, and Alex Meyer receives a short confirmation.
Connected to your club software
campai already covers membership records, fees and bookings. We set these features up with you and add what is missing, such as reading membership forms sent by email. Where there is an interface or an import route, we pass the data straight across.
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Questions about membership management
Can we use AI with member data?
Yes, with a data processing agreement under the GDPR. It sets out where the data is stored and who can see it. Your member data is never used to train AI models, and if you prefer, everything runs on a dedicated server in Germany.
Does it work with campai or easyVerein?
Yes. Where your club software offers an interface or an import route, we pass new members and changes straight to it. Otherwise your team moves them across from a work list with one click.
Can we bring our spreadsheet with us?
Yes. We take over your lists, merge duplicate entries and go through the result with you before the register goes live.
What does AI membership management cost?
The initial call is free. Small software for associations starts at €500, and depending on the project we offer non-profit associations a discount. The AI audit costs €500 and is credited in full when you go ahead. Hosting and support are listed separately in the proposal.
Is it worthwhile for a small association?
Often even more so, because the list depends on a few volunteers. If a feature of your club software already does the job, we will tell you.
How do you keep your member list today?
In the free initial call, tell us how new members and changes reach you. We will show you what a shared register looks like, what it costs and how it works with your club software.