Incoming invoices
Example valuesWe check and book incoming invoices . Each invoice takes .
What does this manual task cost each year?
Fifteen minutes feels small. A hundred times a month, it adds up. Pick a typical routine and adjust the highlighted numbers.
This calculation comes from a shared link.Start again with the example
Typical routines
The starting values are round examples. Pick several routines and the sentence adds them up.
Pick a routine above to see how much time it takes up each year.
One working hour costs us internally.
Your assumption
We estimate that of this time could be freed up.
Based on a week, working weeks and working days a year.
Tap a highlighted value to change it.
7.5 working weeks a year
300 hours · €13,500 staff cost
Tied upcould be freed1 tick = 1 week
By your assumption
2.3 working weeks could be freed up
90 hours, gross value €4,050
You are leaving open how much of this could be freed up.
How we calculate
- Incoming invoices: 150 cases a month × 12 × 10 min ÷ 60 = 300 h
- Staff cost: 300 h × €45 = €13,500
- Freed up by your assumption: 300 h × 30% = 90 h, gross value €4,050
- A day × 220 working days ÷ 12, a week × 44 working weeks ÷ 12. One working week = 40 h.
Gross value before setup, licences, operation and training. Freed-up time is capacity for other work; you save money only when spending falls.
Incoming invoices
Example valuesWe check and book incoming invoices . Each invoice takes .
Quotes
Example valuesWe write quotes . Each quote takes .
Email enquiries
Example valuesWe answer email enquiries . Each enquiry takes .
Filing
Example valuesWe file documents . Each document takes .
Monthly report
Example valuesWe prepare report . Each report takes each.
Your own routine
Example valuesWe handle cases . Each case takes .
Your numbers stay in your browser. Only for estimating a routine of your own does its name go to our server.
See how the numbers work.
Annual hours = cases per month × 12 × minutes per case × people ÷ 60. Counts per day or per week are converted with 220 working days or 44 working weeks a year. Staff cost = annual hours × hourly cost.
Recoverable hours = annual hours × your estimated share ÷ 100. Their gross value = recoverable hours × hourly cost. A working week has 40 hours, a working year 44 weeks. You can change all three assumptions in the sentence.
Where the starting values come from.
The templates are round examples for a business with 10 to 50 people. Replace them with your own numbers as soon as you know them. For a routine of your own, typical starting values are estimated from its name; only that name goes to our server.
Turn an estimate into a useful test.
Measure typical cases before and during a pilot. Include quality checks, corrections and exceptions. Count only time you can actually use: scattered spare minutes do not automatically become a free working day.
For an investment decision, compare realistically usable value with one-off and recurring additional costs over the same period. Money is saved only when spending falls or the capacity creates value elsewhere.
Put the process on paper.
Note the task, data sources, person responsible and a measurable target. That gives you a basis for checking whether an existing tool is enough and what to test first.
Project brief and comparison template · AI process automation
Which process takes up your time?
Bring your calculation as a link and a typical example. We can discuss what automation might fit and which costs still need to be considered.