Receipts from the inbox, sorted into DATEV Unternehmen online. We build AI software for tax firms and connect it to DATEV Unternehmen online.
Clients send invoices as email attachments, phone photos and bundled PDFs to whoever handles their books. Our software splits the receipts, matches each one to the right client and files it in DATEV Unternehmen online. For payments without a receipt it drafts the question as well, and your team sends it.
How your firm gets to sorted receipts
AI audit of your incoming receipts
We look at how receipts reach you and what DATEV already handles. €500, credited in full when you go ahead with implementation.
Pricing and AI auditBuild and connect the software
We build the software for your incoming receipts, connect it to DATEV Unternehmen online and take care of hosting and maintenance. Small solutions from around €2,000.
SolutionsTrain your team
Your bookkeeping staff learn on real client post what the software takes over and where they decide themselves.
WorkshopsWhat the software takes over
Split and match receipts
A bundled PDF with nine invoices becomes nine receipts. Each lands with the right client in DATEV Unternehmen online, as a purchase invoice, sales invoice or cash receipt.
Find payments without a receipt
The software matches bank transactions against receipts and lists what still has no invoice. Your team asks once, in one message, instead of three times.
Chase recurring receipts
Rent, leasing and phone bills come every month. If one is missing, the software drafts a short reminder to the client.
Illustrative use case
From a month of email to complete books
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01
Sort the post
A painting business sends twelve emails for September and one scan with nine invoices. The software recognises 23 receipts and files them under the client in DATEV Unternehmen online.
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02
Flag the gaps
It matches the receipts against the bank transactions: a fuel receipt, a DIY store purchase and the leasing payment have no receipt yet.
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03
Ask and complete
The software drafts one email listing the three payments, and your team sends it. The photos the client sends back are attached to the matching payment. Your team checks DATEV’s booking suggestions as usual.
Your clients’ receipts stay where you decide.
You decide where the software runs, and we set it up exactly that way.
- We and everyone involved commit in writing to confidentiality, as § 62a of the German Tax Advisers Act (StBerG) requires.
- A data processing agreement under the GDPR, signed before the software sees real receipts.
- Receipts never train AI models, and every access is logged.
Connected to your DATEV software
We hand receipts over through the routes DATEV provides for it, such as DATEV Upload Mail or the DATEV data services. Which route suits your firm, we settle in the initial call. You keep using the AI booking suggestions from DATEV Automatisierungsservice Rechnungen; our software makes sure the receipts arrive complete.
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Your team practises on real client post
In the training your team works with messages as they arrive every month. Use the switch to see what a cloud AI gets to see.
“Hello Ms Brandt, attached is the scan with four invoices and the photo of the fuel receipt you were missing. Am I actually allowed to use the company car privately? Best, Person 2184Kai Petersen”
- Your server inserts placeholders
- Cloud AI does the work
- Your server puts the names back
Only your server knows which placeholder belongs to which client.
- Message arrives
- The AI on your server handles it in full
Nothing leaves your firm.
Split the bundled scan
Check that the software really turned the scan into four separate invoices.
Match the payment
Attach the late fuel receipt to the right payment from 14 September.
Spot the tax question
Pass the question about the company car to the tax adviser in charge.
Questions about DATEV Unternehmen online
Doesn’t DATEV do this already?
DATEV turns existing receipts into booking suggestions, and you keep using them. Our software handles the step before: pulling receipts out of inboxes and bundled scans, matching them to the client and chasing the missing ones.
Do our clients have to change anything?
No. They keep sending receipts the way they are used to. Clients who already upload to DATEV Unternehmen online simply carry on.
What does it cost?
The initial call is free. The AI audit costs €500 and is credited in full when you implement with AI Værk. Small solutions start at around €2,000. Hosting and support are listed separately in the proposal.
Who does the work?
You work directly with us, the founders. Justus leads consulting and training; Elias is responsible for development, integration and operation. We are happy to work alongside your IT provider.
How many receipts are you missing every month?
Tell us in a free initial call how receipts reach your firm. We show you what the software takes over and what it costs.