Time and expenses for every file, ready for billing in DATEV Anwalt classic. We build AI software for law firms using DATEV Anwalt classic and connect it to Outlook, your inbox and your case files. Consulting, training for your team and ongoing operation are part of it.
At the end of the month, time goes missing: Tuesday’s phone call, two hours reviewing a contract, the drive to court. Our software gathers from calendar, emails and phone notes what was done for which file and suggests the entries for time recording. The lawyer confirms, and you invoice in DATEV Anwalt classic as usual.
How we bring AI into your firm with DATEV Anwalt classic
AI audit for billing and incoming post
We look at where time slips through and which entries your team types by hand, and show where software can take the work over. €500, credited in full when you go ahead with implementation.
Pricing and AI auditWorkshop for your team
Secretaries and lawyers learn, on their own tasks, to use AI safely and in confidence. A good place to start, even without new software.
WorkshopsBuild and connect the software
We build the software for time recording, post and letters and connect it to DATEV Anwalt classic. Small solutions from around €2,000.
SolutionsOperation and further development
We host and maintain the software, adapt it when your routines change and are there when something gets stuck.
Custom developmentWhat the software takes over in your firm
Suggest time and expenses
Calendar, emails and phone notes become entries with file, duration and activity. A trip to court becomes an expense item.
Pre-register incoming post
The software matches letters and client emails to the file and prepares the entry for the electronic post book, with a suggested deadline.
Fill standard letters
The software picks the right one of your standard texts and fills it with file data, for a document request or the cover letter to an invoice.
Client data stays where you decide.
Calendars and emails show who you work for. You decide where our software runs, and we set it up exactly that way.
- Confidentiality in the contract: we and everyone involved commit in writing to professional secrecy, as required by § 43e BRAO and Section 203 of the German Criminal Code (StGB).
- A data processing agreement under the GDPR, signed before the software sees real data.
- Your data is never used to train AI models.
- Every access is logged. You see who opened what, and when.
Illustrative use case
From calendar to time recording, on a Friday afternoon
-
01
The week is in the calendar
Outlook shows twelve appointments, plus 40 emails across three matters, two phone notes and a hearing in Kiel.
-
02
The software suggests entries
It matches every appointment and email to the right file, estimates the duration and writes a short activity description. The trip to Kiel becomes an expense item.
-
03
The lawyer confirms
She goes through the list, corrects two times and moves everything into the files’ time records. She invoices under the RVG fee scale or by the hour in DATEV Anwalt classic.
Connected to DATEV Anwalt classic
DATEV Anwalt classic includes file and address management with conflict checks, deadlines and follow-ups with an Outlook interface, registration of incoming post, recording of expenses and time, invoices under the RVG and more than 180 standard texts. These stay your tools. Our software prepares what your team currently enters by hand.
Product names mentioned are trademarks of their respective owners. Mentioning them implies no partnership with the vendors and no endorsement by them.
Working safely with AI: training for time and notes
Your team practises on a phone note as it is written in the office: what does the software record, what does the AI see of it, and what belongs with the lawyer? Use the switch to see how client data stays protected.
“2:20 pm, call back from Person 4410Mr Yilmaz, Company 87Bäckerei Yilmaz GmbH. Talked to Ms Hartmann for 25 minutes about the lease for the shop. He asks whether he has to accept the landlord’s notice.”
- Your server inserts placeholders
- Sent encrypted
- Cloud AI processes it
- Your server puts the names back
Only your server knows which placeholder belongs to which person.
- Message arrives
- The AI on your server works with the full message
Nothing leaves your firm.
Identify the file
Match client and subject to the right file, even though the AI only sees both as placeholders.
Record the time
Take duration and activity as a suggestion for time recording. The lawyer confirms the entry.
Pass on the legal question
Recognise the question about the notice and create a follow-up for Ms Hartmann.
Questions about AI with DATEV Anwalt classic
Can the software create entries directly in DATEV Anwalt classic?
Where your installation offers an interface or an import, we transfer time, incoming post and letters directly. Otherwise your team moves them across from a work list. We check which route suits you in the AI audit.
Is every suggested entry billed?
The lawyer confirms each entry before it appears in time recording. You invoice in DATEV Anwalt classic as usual.
Can we use AI with client data?
Yes. § 43e BRAO allows you to bring in service providers, provided they are bound to confidentiality. That is exactly what we set out in the contract, together with the data processing agreement. If the software runs on a server in your firm, the data stays on your premises from start to finish.
What does AI cost for a firm using DATEV Anwalt classic?
The initial call is free. If the task is already clear, we move straight to a proposal. If a closer assessment is needed, the AI audit costs €500, fully credited towards implementation with AI Værk. Small solutions start at around €2,000. If we find no useful AI application, the audit fee is waived; previously agreed expenses remain payable. Our proposal lists setup, licences, hosting and support separately.
How many hours are missing from your invoices at the end of the month?
In the free initial call, tell us how time, post and letters run in your firm. We will show you what the software takes over, what it costs and how it works with DATEV Anwalt classic.