Fewer spreadsheets between application and completion. AI software for foundations: integrations and delivery.
Project references are typed repeatedly, awards sit in emails and the latest overview has to be rebuilt for each meeting. We connect the steps that currently sit between spreadsheets, inboxes and specialist software.
A shared process with less duplicate maintenance
We first examine what existing software can already do. An integration, a better form or another view may suffice. Custom development makes sense where a recurring task remains awkward and the benefit justifies running the solution.
A reliable application separates explicit rules from AI proposals. Calculating amounts, comparing dates and enforcing permissions are defined functions. AI can interpret variable text, draft material and find information. We connect these with the necessary checks.
What the workflow could look like
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01
Establish the records
We identify the information belonging to applications, projects, recipients and reports, and the system that remains authoritative for each. Shared identifiers reduce repeated entry.
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02
Build one complete workflow
An initial scope might connect submission to a reviewed meeting brief. Tests include missing attachments, duplicate submissions, interrupted operations and unauthorised access.
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03
Migrate and introduce
Staff check test imports and totals before switching. We agree training, responsibilities and handling of errors. Additional functions have their own explicit scope.
What we establish before building
The foundation needs access to its data if providers or systems change. Exports, documentation and handover of credentials are addressed during the project, with the actual components and licence terms in mind.
Operation can use your own infrastructure or dedicated hosting. Maintenance, backups, updates and support are agreed as needed. The ongoing work must fit the foundation’s staffing capacity.
Agree the scope and cost first
Implementation is priced for data preparation, integrations, functions and operational requirements. Simple, clearly bounded applications can start at EUR 2,000 excluding VAT; this is not a package price for a complete management system. Ongoing costs are listed separately.
Questions from foundation teams
Will you replace our entire foundation management system?
Only where justified and agreed. We first examine additions and integrations. A functioning system does not need to be replaced just because you are starting an AI project.
Does EUR 2,000 cover a complete portal?
The entry price applies to simple, clearly bounded applications. A portal with roles, migration and multiple integrations is priced according to its actual scope.
Can the software be extended later?
Known next steps inform the initial design. Each extension is assessed for value, data structure and operation and quoted in advance. We do not promise unlimited extensibility.
Explore the next step
Choose the area closest to your current needs. We agree the scope of development, training and any ongoing support before work begins.
Assess feasibility and value Choose a delivery and support partner Build practical skills as a team AI for foundations Application portals for foundations Grant management for foundations Donor management for foundations Project reporting for foundations Pricing and audit terms Private AI and hosting options Assess costs and value
What is missing between your systems?
Describe the input, the applications involved and the result you need. We use that to establish a technically realistic first scope.